In an earlier post, I had written about the elementary concepts of how to use Evernote, the note-taking and archiving software.
If you have read that article you will know that it touched upon the basics of Evernote:
- notebooks, the file names you use for your Evernote filing system
- notes, the data you file in Evernote (comprising your various notebooks)
- tags, the tags you give each data file to enable easy search and find.
The next step
It is now time to go a step or two forward. Evernote seems to be almost limitless in versatility—it seems that almost every day someone somewhere is discovering a new way to use Evernote—but this versatility also means complexity, and so we will take it easy and set about mastering Evernote at a controlled speed.
My earlier post talked about being able to save URLs or web pages on Evernote. The Evernote Web Clipper is a browser extension that enables you to directly save URLs, images and text from web pages to Evernote for later reference. You can save a webpage’s URL, the webpage in its entirety or a part of it. The Web Clipper allows you to tag and save web page content to any of your Evernote notebooks.
Evernote as a photo album
Since Evernote is a cloud-based program, you can access it from your desktop or any of your mobile devices. This enables you to take photographs with your smartphone, for example, and add them straightaway to your Evernote notes. You can create Photo notes on Evernote by clicking on the camera icon at the top when you open a new note. You can use your desktop webcam for the same purpose. Click on “New Note” on the toolbar and on “New Webcam Note” in the drawdown. One way to pile up selfies!
Evernote as an mp3 player
You can also create Voice notes on Evernote. Just use your mobile device to speak a sudden idea into Evernote. Create a new note, add any descriptive text required, and talk your idea in. You have just saved that idea for good. You can use your desktop for this purpose, if you have a microphone attached. Just click on “New Note” on the toolbar and on “New Audio Note” in the dropdown.
Evernote as a reminder service
The Evernote app for mobile devices has a reminder feature. You can use this feature to set alerts on your notes for a given day and time; you will get reminders through email or push notification. Please bear in mind that reminders are associated with notes: you create a new note or go to an existing one and click on the clock icon at the top right to set the time in the dropdown box.
And just as a kind of welcome added feature, notes fed to your Evernote account from your mobile devices are also tagged by location; as an author, you may find this a useful feature because if you have set up an Evernote note about a brilliant idea, a flash triggered by your location, you can always recall that location by referring to the right note.
The Evernote email service
Evernote gives you a new email address when you open your account. This facility allows you to prevent clutter in your regular email inboxes; use your Evernote email to subscribe to newsletters you would rather not have coming to your regular email addresses. The Evernote email serves another purpose: you can forward specific emails from your regular email accounts that you may want to refer to fast later, especially when you are on the road. Just tag that email right and a later search products it in a flash. Want to see an email attachment immediately? Just tag that email appropriately for the attachment.
The (not so) miscellaneous Evernote
You would do well to keep this in mind: Evernote offers you scope to innovate. Don’t just read and follow posts like this. Experiment and you will surely come up with some new ideas. Here are some more notes on how to use Evernote for minor tasks that have the major goal of freeing your mind.
Do you travel regularly? Maintain a permanent note on Evernote listing everything you need to pack. This easy reference point makes sure you don’t forget anything. Set up temporary notes for specific journeys.
Do you regularly buy consumables such as the cartridge for your printer? Find yourself forgetting the model/part number when you are at the shop? Just maintain a photograph of the part in Evernote. You can use Evernote this way for almost anything that you tend to forget, but need to recall regularly.
Do you collaborate with others on projects? Are you co-authoring a book? Working on a particularly tough passage in your draft with your proofreader or editor? You can share specific notebooks with other people of your choice. This permission to others to access a certain notebook is specific to just that notebook; the rest of your Evernote data cannot be accessed.
However, this is an Evernote Premium account feature, and sometime soon we will be discussing premium Evernote account features.
Hope this second instalment of your introduction to Evernote enables you to take your expertise a step or two further.
In the third instalment, I will be writing on how to use Evernote for specific author-related tasks.
Have any questions or suggestions on other features on Evernote? The comment column waits.